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Published: 27/12/2023

A Short Guide on How to Mitigate and Prevent Risk in Project Management

This article is sourced from Radosław Szmit’s Linkedin newsletter. If you want to delve deeper into the IT business and stay abreast of the latest updates, follow Radek on Linkedin for continuous insights!

From whom do insights come? 

At DAC.digital, Radek performs the role of Head of Growth and executes growth and business strategies for one of Europe’s fastest-growing software and AI companies. With over 14 years of experience in the IT industry, he has helped numerous clients and partners achieve their digital transformation goals and create value for their end customers.

A short guide on how to mitigate and prevent risk in project management

Every project carries a certain level of risk. Project teams must ensure they can manage the risks throughout the product delivery. Different types of risks can overcome the project – from an underestimation of the budget to insufficient information on the customer side. At DAC.digital, we ensure that our product delivery team calculates the risks and takes the necessary steps to mitigate them.

How can a good kick-off influence successful project completion?

Where should you start if you want o minimize the potential problems and risks in the project? Probably at the beginning. The first meeting can make a significant impact on the entire outcome of the project. Once the discovery phase is nearing its end and both sides have agreed on the details, it’s time to start discussing the flow of the project and the agile product delivery. The first project management meeting and a proper kick-off are critical.

How to keep Technical Team on track?

Proper organization in a project is vital to its smooth implementation. It involves ordering and structuring client requirements, tasks for the team, materials, and project documentation to allow the team to operate smoothly in the project without wandering among frequently changing clients’ ideas or countless materials provided by them. Adapting the project’s structure and organization to each client’s specifics is essential.

So, how can you keep your Technical Team on track? Here are a few tips:

  1. Create a space where the latest versions of materials are stored, and name them appropriately. It can help you save money in the long run. A dedicated team is focused on delivering the project on time and on budget, which means there are no surprises down the line.
  2. Create agendas for client meetings and summaries of discussions. This point applies to all clients, especially those who like to forget the agreements established in a meeting.
  3. Enter and update changing client requirements in the appropriate tool. Examples of such are Jira, Asana, GitLab, or GitHub, which is primarily associated with storing code but suitable for managing requirements. What about Excel? It’s best to use it as a tool supporting the previously mentioned ones rather than the main one. It is also beneficial to regularly update the status of a given requirement according to the actual stage of its implementation.
  4. Create internal team meetings. It’s beneficial in cases where complex teams work on the project, implementing a wide range of design technologies, from frontend to backend and DevOps to embedded systems or machine learning. A Delivery Manager oversees and coordinates all these synchronization activities.
  5. Create broadly (or narrowly) defined project documentation. Depending on the project’s specifics, documentation components may include software architecture and structure descriptions, information on versioning, coding standards, technical drawings, hardware designs, or referencing relevant scientific R&D sources.

How to manage risk in project management? A video sample.

The delivery team at DAC.digital prepared a special video with a sample meeting to see how they discuss the risks and solutions to resolve the issue.

Summary

In conclusion, effective project management involves creating and implementing tools and practices that support clear communication, and organization. By keeping the latest versions of materials stored and naming them appropriately, client requirements and project progress can be easily tracked and managed. By implementing these practices, Delivery Managers can ensure that projects are delivered on time, within budget, and to the satisfaction of the clients.

The video sample sparked your interest? Don’t hesitate and contact me to ensure the success of your project!

Radosław Szmit


Radosław Szmit


Head of Growth

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